If you employ remote workers, your IT staff has a unique challenge keeping your organization safe. Fortunately, using a combination of best practices for cybersecurity, user awareness campaigns, and a strong policy will help to keep data safe.
New advances in mobile technology and networking have given remote workforces a boost, and while policies for most remote workers generally depend on manager or company preferences, most businesses must accommodate a mobile workforce on some level…and here’s where the challenge lies.
Things such as emails, vulnerable software programs and work documents are all tools that cybercriminals can use to infiltrate your company’s network. These remote workers, no matter how convenient they might be, are the weak link in any company’s security plan. Cybercriminals know this, which is why they often focus on these workers. So, what do you do to find a balance between the convenience of remote workers and the importance of network security? Here are eight way that you can secure your remote workforce:
- Use Cloud-Based Storage – One way to make your remote workers safer is to use cloud services that use two factor authentication. These often have a higher level of encryption, so any data that your workforce uses is not only accessible, but also protected.
- Encrypt Devices When You Can – When giving mobile devices, including laptops, to your remove workforce, make sure that the hard drives are encrypted to protect the data on the machine. However, not all security programs will work with devices that are encrypted, so make sure that you double check all the tech specs before loading them up.
- Set Up Automatic Updates – You can also take the steps to automate any software updates, which means as soon as an update is released, your remote workforce will get the software on their devices. This can also be done via Mobile Device Management software.
- Use Best Practices for Passwords – You should also make sure that you are implementing good practices with passwords. You should, for instance, safeguard against stolen or lost devices by requiring that all employees use strong, complex passwords. You should also request that your team puts a password on their phones and laptops, since these items are easily stolen.
- Create Secure Network Connections – Also, ensure that your remote employees are connecting to your network by using a VPN connection. Encourage your IT staff to only allow your remote workers to connect to the VPN if their system is set up and patched correctly. Also, make sure that they are not connecting if their security software is not updated.
- Increase Awareness – Instead of attempting to restrict personal use of the internet, you should instead encourage education about internet use. Create and enact a cybersecurity policy, ensuring that it covers concepts such as phishing, scams, and social engineering tactics.
- Use Encrypted Email Software – Checking business email offsite is quite common, even among those who work on-site. Thus, it is extremely important to use a secure program for email.
- Use an Endpoint Security Program – Finally, if you haven’t already, implement an endpoint security program. These programs can be remotely launched and managed from one location. This software should also include components to keep unpatched programs, safe.
Yes, remote workers can be a challenge for your IT staff to manage, but when you use a strong policy, good practices in response to cybersecurity, and a comprehensive campaign for user awareness, you and your staff can keep all of your data safe.
Robert Siciliano personal security and identity theft expert and speaker is the author of 99 Things You Wish You Knew Before Your Identity Was Stolen. See him knock’em dead in this identity theft prevention video.