To register a company in Germany, several essential documents must be prepared and submitted to comply with legal and administrative requirements. The exact documentation may vary depending on the type of company, but the most common structure—GmbH (Gesellschaft mit beschränkter Haftung)—requires a specific set of core documents.
First, the Articles of Association (Gesellschaftsvertrag) must be drafted and notarized. This document outlines the company’s name, registered address, business purpose, share capital, and internal rules. Next, a list of shareholders, including their names, addresses, and ownership percentages, is required. The appointment of managing directors (Geschäftsführer) must also be documented, along with a signed declaration from each director confirming their willingness to take the role and stating that no legal restrictions are preventing them from doing so.
Each managing director must provide a valid passport or national ID, and proof of address may be requested. Additionally, proof of payment of the minimum share capital—at least €25,000 for a GmbH, with a minimum of €12,500 paid before registration—is necessary, typically verified by a bank statement. Finally, the company’s registered office address in Germany must be provided. Once compiled, these documents are submitted to the local Commercial Register (Handelsregister) to complete the incorporation process.
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